Updated 12/26/2024
The following minutes are the most recent. Minutes of prior meetings can be viewed by clicking on the links at the bottom of the page. Minutes can also be found in the HOA binder in the clubhouse.
SPANISH LAKES – GOLF VILLAGE HOMEOWNERS ASSOCIATION, INC.
BOARD of DIRECTORS MEETING
November 14, 2024
Call to order and Attendance
Rescheduled meeting was held at the Clubhouse and called to order at 9:06AM. Present: Bill Neal, Chuck Koons, Susan George, Sandi Pierce, Doreen Van Buren
- Member Open Forum – No other members attending
- Approval of Minutes – Doreen moved to waive the reading of the minutes from 10/14/24. Chuck seconded, all in favor and motion passed.
OLD BUSINESS
- Retaliation
- Bill has developed handouts to help people respond to various inspection demands.
- Google Earth pictures can demonstrate long standing house and yard features, e.g. a shed
- One resident has foundation issues the WBC say is his responsibility. He contacted Disabled Vets and they are providing him with free attorney services.
- Chuck has a letter about his deck saying it’s approved but not approved. He sent a concern requesting a clear approval letter and was told to call for a letter. When he called the main office he was told they would email the letter to him, but it only just came.
- Past Events
- Wellness Event had only 6 vendors and not that many attendees but the vendors were happy with it and will do another. Need to schedule it on a weekday in March.
- New Resident Meeting on 10/20 only had 3 new people. We still need lists from WBC.
- Craft Fair-Flea Market on 10/26 had so-so attendance. We need to advertise more for the Spring one.
- Fraud Prevention program on 11/11 was excellent. We had about 50 attendees. Need to schedule another time.
- Upcoming Events
- HOA Dinner Party 11/15 is all set. We allowed 24 but that is the absolute max.
- Friendsgiving on 11/23 is coming along. We only have 12 guests so far but expect many more. We need to set up in the morning and there is some conflict with Jaime’s breakfast servi8ce. Sandi will work it out with Jaime.
- Holiday decorating starts 11/29. Bill & Susan will be out of town. Discussed responsibilities. HOA does the auditorium. Need to be sure Patti arranges for the decorations to be available on 12/29.
- Game Nights – Attendance has been down. Only 1 Game Night set for November and 1 in December.
- General Membership Meeting on 12/5. No bake sale planned.
- Holiday Mixer – Jingle & Mingle 12/7. Plans coming along. Vivian and Sandi coordinating it.
- Old Business
- 501C-3 – Now we have approval so Bill is working on a Go Fund Me page
- Car Wash Fundraiser – We’ve only sold around 13 vouchres so far. Discussed possible Raffle of vouchers. We’ve got flyers out and postings on FaceBook and website. Need to push for voucher sales at next general meeting.
- Block Captains – We have about 60% of open spots filled. We’ll start when we reach 75%.
NEW BUSINESS
- Corporate Transparency Act – BOI – It still isn’t clear if it applies to us. We will have to follow 501C-3 reporting rules. Bill to check with lawyer regarding our responsibilities.
- Donations – We will now give receipts for any donations of money or goods from March 12th on. Doreen will get receipts and order a stamp with our information.
- Creative Writing Course – Richard Yun had questions about the process for getting this started. Bill gave him some guidance.
- Christmas gifts for park staff – Discussed if we want to give car wash vouchers to park staff this year. All agreed to stick with $10 Grille Gift Cards and hand them out with the December paycheck. Need to get employee list from Patti.
Next general member meeting – December 5th
Next board meeting – December 12th
Regular Meeting Adjournment – Chuck moved to adjourn the regular BOD meeting at 9:50AM. Sandi seconded and all were in favor
Respectfully submitted on 12/11/24
Susan George, HOA Secretary
PRIOR MINUTES
November 14, 2024