General Membership Meeting Minutes – Welcome to the Spanish Lakes Golf Village Homeowners Association, Inc.

Updated 11/19/2024

The following minutes are the most recent ones. Minutes of prior meetings can be accessed by clicking on the links at the bottom of the page. Minutes can also be found in the HOA binder in the clubhouse.

SPANISH LAKES – GOLF VILLAGE HOMEOWNERS ASSOCIATION, INC.

GENERAL MEMBERSHIP MEETING

NOVEMBER 7, 2024

Call to order

The meeting was held in the Auditorium and called to order at 7:04 PM.
Members were welcomed by HOA president, Bill Neal.
Board of Directors introduced: Bill Neal – President; Chuck Koons – VP; Susan George – Secretary; Sandi Pierce – Membership Coordinator; Doreen Van Buren – Treasurer
The Pledge of Allegiance was recited.

Minutes of the last meeting

The membership considered waiving the reading of the last meeting minutes as they are posted for review on the HOA website and in the HOA Binder in the clubhouse. Jim Braun moved to waive reading of the 10/3/24 meeting minutes and to accept them as written and posted; Bobby Clancy seconded. All were in favor, and motion was passed.

Treasurer’s report for the period of

The starting checking account balance on 11/3/24 was $4078.73, and ending balance on 11/7/24 was $3006.25. The savings account ending balance is $100. Petty cash balance is $31.05. (Detailed treasurer report on request).

Membership Report – Sandi

Membership – Membership total is 149.
Sunshine –Two (2) get well cards and 2 sympathy cards were sent since the last meeting.
New homeowners– Welcome packets were given to 5 new residents

Grille Report & Information – Susan

The Grille was open 5 regular days in October. We lost 3 days and the Ice Cream Social due to the hurricane. Sales totalled $207.50. Expenditures were $183.16. We only had 9 orders/estimated 31 guests in 5 days.
- An Ice Cream Social is on the calendar for 11/17 from 3-5pm. Sandi and Susan can no longer be responsible for this event. We need 2 volunteers to run it or it will not be held.
- In order to compensate for the loss of our monthly breakfast event, we will hold a Friday Night Dinner Party monthly. Our first one is a Crab Cake dinner on 11/15 from 5:30 to 7pm. Seating is limited to 20 people and the cost is $12. Volunteers are needed to help.
- Help is still needed at the Grille. Contact Susan, Sandi, Louise or Lynne to volunteer.

Past Events

Nadine reported that Oktoberfest on 10/5 went well – good food, music and lots of fun
Bill reported that the Health & Wellness Event on 10/16 was attended by about 30 people. While not as many as we had hoped would attend, the health care representatives were happy with the interest shown by those attending. It will be held again in Spring.
Sandi reported that the Welcome Reception for new residents went well
Fran reported that the Craft Fair & Flea Market went well. All tables were sold and we made $446.

Upcoming Events

On Monday 11/11 @ 2pm we’ll be hosting an educational program on Seniors Crime & Fraud Prevention. The speaker is from the Seniors vs Crime Project of the FL Attorney General Office.
The next Members meeting will be 12/5 @ 7pm. Board meeting will be on 11/14 @ 9am
The Friday Night Dinner Party will be on 11/15 from 5:30 – 7pm
Our annual “Friendsgiving” Potluck Luncheon will be on Saturday 11/12 from 12 noon to 2pm. It is $5 pp to cover the cost of the turkey, ham and drinks. Attendees will bring a side to share. Information is on the yellow slips given out at sign in.
This year the annual holiday mixer is themed “Jingle & Mingle” and will be held on 12/7 from 7 to 10pm. The cost will be $10 pp. There will be hor d’oeuvers, beverages and a cookie swap. We are planning fun games, prizes and raffles. Participation and ideas are welcome
Game nights will continue on the 2^nd and 4^th Fridays
Holiday decorating is scheduled to start on 11/29. Each club has a designated area to decorate.

Media Reports

Facebook – Posting is limited to HOA members
Website – In the last 30 days we had 354 vistors and 967 views. The park newsletter is not currently being posted on the website. Apologies for the website not always being up-to-date. Susan is looking for someone to help with Communication and Media.

Committee Reports

Fundraising – Jaime reported that we have finally received our 501C-3 approval thanks to the persistence of Bill and Chuck. That will open up more avenues for fundraising. Our Car Wash fundraiser is up and running. It’s a good deal and we hope all members will support this effort by buying vouchers.
Swimming Pool – Louise will have a meeting on 11/21 at 6pm. She suggests that the committee be expanded to an “Amenities Committee” and include concerns about other amenity rules for the golf course and pool tables.
Safety Committee – Jaime had nothing to report

Old Business/Board of Directors Report

Litigation status
- Motion for Summary Judgement was filed. We are waiting for a response and finding.
- Question asked, “Is there a deadline for the response to the motion?” Bill said he is not sure but will check with our lawyer.
- Further actions i.e. Affidavits, Interrogatories and Discovery are in process.
Need to fight back – Bill stated that it is important for everyone to stand up for their rights if they feel they are being wronged. There are some rules on our side. For example, one homeowner was told to remove her shed. There is a statute that prohibits the Wynne’s from demanding removal of a shed (in good repair) that has been in place for 5 years. The homeowner found pictures on Google Earth showing the shed has been in place over 5 years so the shed can stay. There are some questions as well as to who really is responsible for driveway and foundation repair. Everyone should question, in writing, any demands that you feel are unfair or unreasonable.

Good of the Order

Jaime shared that the Fire Department will be bringing Thanksgiving dinner to park residents. The recreation department will set it up so that folks can eat their meals together in the clubhouse if they want. Hopefully residents will come and eat together as many would otherwise be alone. If not, the meal can be picked up to-go or will be delivered.
Jaime also shared that Karaoke will be held monthly. She encouraged everyone to take advantage of all the things to do here, and to share ideas for new activities.
Question asked – What was the form about the hurricane damaged homes option? Bill explained this pertained to Country Club and no one here reported being given a form.
It was noted that the Wynne’s had provided blue tarps for roofs after the hurricane. This was greatly appreciated.
John shared that the pool heater is still not on and the water is too cold for folks to use. He said per his lease, the pool heating starts October 15^th but that’s not happening. The Swimming Pool committee will address that.

Adjournment – Motion to adjourn made by Chris Corrigan and seconded by Annmarie Huggins. All were in favor, and meeting was adjourned at 7:49 PM.

Respectively submitted,

Susan George, HOA Secretary

11/19/24

PAST MEETING MINUTES

September 5, 2024

May 2, 2024; 5/2 Treasurer’s Report

April 4, 2024; 4/4 Treasurer’s Report

March 7, 2024; 3/7 Treasurer’s Report

February 1, 2024; 2/1 Treasurer’s Report

January 4, 2024; 1/4 Treasurer’s Report; Silent Auction Overview

December 7, 2023; 12/7 Treasurer’s Report