General Membership Meeting Minutes – Welcome to the Spanish Lakes Golf Village Homeowners Association, Inc.

Updated 1/22/2025

The following minutes are the most recent ones. Minutes of prior meetings can be accessed by clicking on the links at the bottom of the page. Minutes can also be found in the HOA binder in the clubhouse.

SPANISH LAKES – GOLF VILLAGE HOMEOWNERS ASSOCIATION, INC.

GENERAL MEMBERSHIP MEETING

JANUARY 2, 2025

Call to order

The meeting was held in the Auditorium and called to order at 7:04 PM.
Members were welcomed and wished a Happy New Year by HOA president, Bill Neal.
Board of Directors introduced: Bill Neal – President; Chuck Koons – VP; Susan George – Secretary; Sandi Pierce – Membership Coordinator; Doreen Van Buren – Treasurer
The Pledge of Allegiance was recited.

Minutes of the last meeting

The membership considered waiving the reading of the last meeting minutes as they are posted for review on the HOA website and in the HOA Binder in the clubhouse. Mary Ann Kieyrch moved to waive reading of the 12/5/24 meeting minutes and to accept them as written and posted; Nadine Alderucci seconded. All were in favor, and motion was passed.

Treasurer’s report – Doreen

The starting checking account balance on 12/5/24 was $2731.27, and ending balance on 1/2/25 was $3115.84. The savings account ending balance is $100. John Pierce moved to approve the Treasurer’s report as written; Jaime Ciarla seconded. All were in favor, and motion was passed. (Detailed treasurer’s report is available to members on request).

Membership Report – Sandi

Membership –Sandi stated that the new season has begun and dues are payable to renew membership. If not already paid, $10 dues can be paid at the Annual Club Signup on Saturday, 1/4/25. Dues must be paid by or at the February 6^th meeting.
Sunshine –One (1) get well card was sent since the last meeting.
New residents – No new residents have been identified since the last meeting. Sandi depends on our members to let her know if they know of a new resident so she can welcome them

Grille Report & Information – Susan

The Grille was open 7 regular days in November and 2 days in December
Sales were $272.74 from Mondays & Tuesdays, and $288 from the November Dinner Party, for a total of $560.74. Combined expenditures totalled $1.98.98, for a gain of $361.76.
There was no Monday & Tuesday service after 12/3. However, the Grille Team decided to open as usual on January 6^th and see if attendance improves with more residents back in town and no big holidays on the calendar. This will be reassessed on a monthly basis.

Recent Events – Event Coordinators

December 7^th Jingle & Mingle Holiday Party – By all accounts it was a fun evening. Many thanks to Vivian Chesanek and Sandi Pierce for coordinating it
December 19^th Dinner Party – There 17 guests at the “Country Comfort” dinner which went smoothly and was enjoyable. It raised $212

Upcoming Events – Event Coordinators

Holiday Decorations Takedown – The decorations need to be taken down over the next week. Some areas are already done. Bill stated that the next Board meeting will be on 12/12 @ 9am
Game Nights – Sandi reported that Game Nights are resuming with Left-Right-Center on 1/10.
Annual Club Signup – will be held on Saturday Jan. 4^th in the Card Rm from 9am – 11am.
BOD Meeting – the meeting has been rescheduled to Jan 16^th at 9am at the Clubhouse.
Monthly Dinner Party, January 10^th – The menu is: Corn Chowder, Orange Glazed Chicken on a bed of Rice Pilaf, Green Beans with Shallots, Dessert Parfait, and non-alcoholic beverages. Also a glass of wine or a beer compliments of the HOA. BYOB if desired. The cost is $15 pp. Doors will open at 5:00 and dinner will be served at 5:30. Seating is limited to 24 guests.
Rich Zwack Memorial – On Sunday, January 12^th, the Friends of Security will host a gathering to remember and honor Rich Zwack. Rich was an integral part of our community for many years. Bring pictures and memories of Rich to share.
Annual General Membership Meeting – the next meeting will be on 2/6/25 @ 7 PM in the Auditorium. This is the official annual meeting and includes election of Board officers.

Media Reports

Facebook – Bill reminded everyone that posting is limited to HOA members
Website – Since Dec 1st, we’ve had 205 visitors to our website with 735 views. Susan again asked for volunteers help with Communication and Media.

Committee Reports

Fundraising –Jaime reported that we are gaining in Car Wash sales but we need to sell a lot more. We’ll take another look at the Golf Cart Raffle idea now that we’re a 501C-3.
Safety Committee – The committee is exploring the idea of speed bumps. Would need a way to deter folks from removing the bumps, and would need Wynne approval.
Amenities Committee – The committee has met with volunteers and the process of getting petition signatures has begun. More volunteers would be welcome.

Old Business/Board of Directors Report

Litigation status
- 12-6-24 the Wynne’s filed a motion for class determination. This would be a complicated and expensive process and we’re fighting it. There have been several court cases saying that this is not needed.
- A Case Management Conference (class, discovery, amend complaint) is scheduled for 1-13-25 at 1:30 PM. This is between the attorneys and judge. The class determination motion will be discussed, as will our motion for discovery and our amended complaint that was changed to include retaliation issues.
- There will be a hearing on the motion for summary judgement on 2-13-25 at 1:30. Winning this would be very helpful to us.
Stand up for our rights – Once again, Bill restated the importance of standing up for our rights if we feel we are being wronged. We do have rights and there are paths for recourse.
Block Captains – We still need more volunteers.
Annual Meeting Elections – Any HOA member may run for an open BOD position. Contact Marie Snyder or Regina Conrad if you wish to run for office of President, Secretary or Treasurer.

New Business/Good of the Order

Jaime reported that a Community Patrol class will be held in April. We need volunteers. It’s easy and there are some nice perks, like a monthly luncheon. Applications are in the Friends of Security binder or see Jaime.
Per Jaime, we have a new Park Manager named Fabio. He is responsible for Riverfront as well. The Wynne’s are installing cameras inside and outside our community. This is for safety reasons. The cameras only capture visual images – there is no audio involved. The Wynne’s provided tarps to cover leaking roofs after the hurricane.

Adjournment – Motion to adjourn made by Louise Muskas and seconded by Nadine Alderucci. All were in favor, and meeting was adjourned at 7:34 PM.

Respectively submitted,

Susan George, HOA Secretary

01/16/25

PAST MEETING MINUTES

May 2, 2024; 5/2 Treasurer’s Report

April 4, 2024; 4/4 Treasurer’s Report

March 7, 2024; 3/7 Treasurer’s Report